PACKAGE DESCRIPTIONS:

Our STANDARD VALUE PACKAGES include:

Choice of several ceremony sites

Choose from an open field (our “marrying pasture”) with the mountains as a backdrop, a peninsula next to the river, lovely perennial gardens, or an island in the pond for your ceremony and/or reception sites.

Choice of  Reception Sites

We have over 3500 s.f. of tented reception space, located on a concrete pad.  Or, Clients can use our large (10’ x 10’ and 10’ x 13’) commercial grade, mahogany canopies for an “open air” event anywhere on the property. (Please note:  The large tented site (40 x 60 tent) is only available in the open field area.)

Set up and Take Down of Basic Infrastructure

A 40’ x 60’ white framed tent with a concrete floor (enclosed and heated if needed) for reception/ceremony space with a 20’x60’ white framed tent next to the bigger tent as a serving area and/or for additional seating and a 20’ x 20’ catering tent (stocked only with tables, cleaning supplies, lighting, electricity); up to 10 commercial grade solid mahogany European style canopies can be supplied for open-air events, LED and other lighting, 18’ x 18’ wood-look dance floor, up to 19 60” round tables and up to 6 8’ serving tables with your choice of white or ivory linens for each (chocolate colored overlays are provided and must be used or Client must provide their own overlays to protect the linens), 150 glass dinner and dessert plates and 150 Ball Jar drinking glasses and flatware for up to 150 guests; up to 300 white resin folded and padded chairs, 2 wicker-covered stainless steel ice chests (without ice), sound system, “Pier One” glass and wrought iron Unity candle set (if needed), amplified sound system with places for up to six inputs; up to 26 centerpieces (choice of rustic or elegant) for flowers (these must be decorated on-site), arches/arbors (choupa) and barn wood altar table for ceremony, 2 on-site employees during event:  a driver of a six passenger golf cart with driver to transport guests on grounds and an event host to help with directions and other incidentals;  ample parking, permanent bathroom facilities, torches, 20 x 20 catering tent, fire bowls, fire ring, free rehearsal and on-site portraiture time on property prior to your event.  (Please note:  HRE staff does not bus tables, set up or take down any items brought in by outside vendors.  It is the responsibility of the CLIENT to ensure that their event has adequate staffing for its execution.)

Belgian Draft Horses with White Wedding Carriage

An elegant white, Vis-à-vis carriage, with red velvet interior brings the bride to the ceremony site, waits for the couple during the ceremony and takes them both away after the ceremony for a quiet ride around the property before staged photos are taken at ceremony site

Client Information Packet

Upon contracting, Client will receive a basic information packet that includes all relevant details related to Hidden River Events facilities and services.  This information will be useful, as it is the CLIENT or their designated Event Planner who is to inform vendors concerning the nature of their event and what is provided by HRE.  Information packet includes Vendor Agreement forms that are to be distributed to each Vendor so they know their responsibilities while on the property.  Packet also includes an “Event Protocol Agreement” that must be finalized between HRE set up staff and CLIENT, no later than 2 weeks prior to the Event.  This protocol indicates the nature of the set up of ceremony and reception sites, the name of your Event Coordinator or “go to” person, the names and arrival times of all Vendors.  Information Packet will also include contact information and sample pricing for various vendors in our region who provide quality and affordable services for most of your wedding needs:  florist, caterers, photographers, music, event planners, etc.

Please Note:  Hidden River Events is not an Event Planning Service.  We are an Event venue.  Our mission is to provide a quality setting for ceremonies/receptions, most of the basic infrastructure needed for a largely outdoor wedding, limited and modest accommodations for CLIENTS who wish to house guests overnight, and kind and efficient service for the day of the events.  The details of the event remain the responsibility of the CLIENT and/or a designated wedding planner of your choice.  Two HRE staff members will be on-site from one hour before event start time until its conclusion for security and hospitality purposes only.  If CLIENT thinks additional staffing may be needed beyond what their Vendors provide and what HRE promises, HRE can help CLIENT to secure such staffing.